KEY RESPONSIBILITIESADMINISTRATIVE SUPPORT FOR THE DIRECTOR AND BROADER DEPARTMENT?Carry out a range of secretarial and clerical duties at an advanced level?Handle administrative enquires from staff and students?Managing administrative systems, including data bases?Implementing and lead project management ?Organising and prioritising tasks so to meet deadlines?Budget management and acquisition/requestions coordination?Attending PE/Sports meeting – taking and sharing minutes and tracking of **** completion? Produce and/or edit news articles relating PE and Sport news, events and resultsLEARNING SUPPORT?this is a purely admin position?Assist with the maintenance of curriculum planning and documentation?preparation of teaching materials and equipment should be a TA's role??Assist with the organisation of interhouse sports events and interschool events?Coordination of paperwork related to trips, examinations and events- risk assessment maintenance and the like?Maintain department displays?Assist with the stock taking of equipment and resources and regular checking on state of storage to ensure safety and efficiency ?To support academic Physical education – which may include the preparation of resources, photocopying, entries and tracking dataLIAISON?Diary management for the Director ?Respond to relevant enquires in a ****, courteous and professional manner?Initiate and develop professional relationships with a wide variety of people, showing interest in and understanding of other’s needs?Assist with the contact and correspondence between parents, staff, students, other departments, the wider school community and external organisations?Preparation of correspondence, minutes of meetings, reports and drafting of correspondence?Support the appointment of coaches and CCA staff?Booking of facilities and transport?To assist with government liaison and completion of related tasks (e.g., Zhongkao administration and student registration)?To source suppliers for equipment and make orders when requestedWork with nurse to ensure upkeep of first aid kits for all teamsIN ADDITION?While effort is made to explain the main duties and responsibilities of the role, each individual task undertaken may not be identified, especially in the context of a new and growing school and department which requires flexibility in all its employees.?This job de****ion may be adjusted to best fit the needs of the school.?Hiba Academy is committed to safeguarding and promoting the welfare of students and staff and expects all its staff and volunteers to share this commitment.BASIC QUALIFICATION?Bilingual: English and Chinese speaker ?Support Hiba Academy Values?A bachelor's degree or higherEXPERIENCE?Previous PA, Admin or secretarial role experienceEXPERTISE?Knowledge of and interest in a broad range of sports and physical pursuits?Advanced skills in Word, Excel and other Microsoft 365 apps?Competent use of electronic databases (Meet Manager as an example)?Excellent bilingual written and oral skills (English and Chinese)?Proven experience handling confidential matters?Demonstrated initiative in resolving problems?High standard of personal presentation?Punctuality and reliability?Ability to work independently and within a team?Attention to detail?Strong interpersonal skillsPREFERRED APTITUDES?Open, proactive, patient and caring?Cross-cultural appreciation and inclusivity ?Sense of humour and patience?Flexibility and adaptability?Enthusiasm and strong interest in sport and physical pursuitsAs an employer of choice, Wellington College China is committed to making professional learning and personal development central to its ethos and approach. WCC fully recognises its responsibilities for safeguarding children. Our safeguarding policy applies to all staff, governors and volunteers working in the Group.

Opened in August 2014 and located in the New Bund area, Wellington College International Shanghai is a fully co-educational day and boarding school with over 1100 pupils, aged 3 to 18 years old. Consistent with the ethos of its prestigious partner in the UK, the College seeks to develop the ‘Wellington Identity’ in every child. Wellingtonians are encouraged to be Inspired, Intellectual, Independent, Individual and Inclusive. Boasting a state-of-the-art campus, Wellington has built a vibrant community where all pupils strive to reach academic excellence and engage in a comprehensive range of opportunities in music, performing arts and sports.上海惠靈頓外籍人員子女學校是一所坐落于浦東前灘的全日制男女同校可寄宿制學校。學校自2014年8月開始招收年齡為3-18歲的在滬外籍學生，現有在校生1100余名。秉承久負盛名的英國惠靈頓公學精神，學院致力于培養每一個孩子的“惠靈頓特質”，鼓勵學生成為具備積極、慎思、獨立、個性和包容的惠靈頓人。惠靈頓擁有一流的現代化校園，充滿活力的校園氛圍，學院鼓勵學生在追求卓越學術成就的同時，積極投身于音樂、表演藝術和體育領域的全面發展。