Overall Objective / Purpose of the role:

· The role requires a proactive, competent and highly professional candidate. Will be able to create good working relationships with a range of personalities.
積極、能干、高度專業化，與各方面人員建立良好的工作關系
· To provide general secretarial and administrative support to the project team.
為項目團隊提供秘書和行政支持
· The role will also require the individual to work closely with the Support Team to provide general secretarial and administrative support to the overall business.
與支持團隊緊密合作，為整體業務提供秘書和行政支持

Key Responsibilities / Accountabilities

· Support to pick-up phones and forward calls
接聽、轉接電話
· Organize team travel arrangements
組織團隊差旅行程安排
· Preparation of agenda / papers for circulation at meetings / minutes / reports
安排會議議程，并記錄會議紀要或報告
· Prepare meeting minutes for regular (bi-weekly) team meetings
為定期（兩周一次）團隊會議準備會議紀要
· Maintain a log of all clients and projects that the team is involved in; update this on a bi weekly basis.
實時維護團隊涉及的客戶和項目列表，并每兩周更新
· Audio / copy typing of letters, memos, reports etc.
輸入、復印信件、備忘錄、報告等
· Photocopying / faxing
影印、傳真
· Ensure all Marketing and Sales material issued is of high standard
確保所有提供的招投標及物業拓展文件都符合高標準
· Support team in ensuring that all compliance processes are followed (eg SDMP, SDR, Agresso etc)
支持團隊，確保所有管理流程的執行（例如：SDMP、SDR、Agresso等）
· Compiling reports and presentations for the team
為團隊編寫及準備報告和演示文稿
· Responsible for ensuring all documents issued to clients (reports, emails, memos, letters proposals) are of high quality (check spelling, layout, presentation, formatting etc), standardised where possible and meet the ECH ‘brand standards’ (ECH colours, font, formatting, logos etc)
確保提供給客戶的所有文件（報告、郵件、備忘錄、信件）是高質量的（檢查拼寫、布局、表達、格式等），盡可能地專業化并符合ECH標準格式（ECH顏色、字體、格式、標識等）
· Fully understand and own the ECH formatting brand standards for all output issued externally
完全理解及掌握ECH所有應用在外部文件中的標準格式
· Overseeing the smooth running of the administration support for Beijing and ensuring that the team members are adequately supported
負責北京行政支持工作的順利運行，確保團隊成員有足夠的支持
· Support team in delivering excellent service by collating and managing proposal documents
通過整理和管理投標文件，支持團隊提供優秀服務
· Proactive coordination of all administration procedures, guidelines and cut-off dates to ensure smooth running of administration for the team (monthly resource schedules, CVs, Project Appraisals, Project Insights etc)
主動協調所有行政程序、指導方針和截止日期，以確保團隊行政工作的平穩運行，包括每月人員資源安排表、簡歷、項目評估、項目分析等
· Apply and issue non retail banking invoice and ensure payment is make on time
按照規定流程申請并發出公司內部系統票據，并確保及時付款

Skills / Requirement:

· University degree, Engineering background is preferred
大專或本科學歷，工科背景優先
· Good English and Mandarin, fluent spoken English is a must;
良好的英語和普通話，英語口語流利
· Be familiar with Microsoft Office applications;
熟練操作微軟辦公軟件
· Well organized and able to multi-task, possess extreme attention to details;
處事有條理，且能同時處理多個事件并非常關注細節
· "SWAN" attributes (smart, work hard, ambitious, and nice).
“SWAN”特質：聰明、勤奮、有抱負、善良

關于凱迪思:
凱迪思是世界領先的設計和咨詢公司，業務涉及建筑和自然環境。我們的專業能力涵蓋眾多領域，包括成本管理、項目管理、工程設計與咨詢、企業咨詢、水與環境解決方案、合同解決方案等。我們致力于與客戶緊密合作，為自然與建筑資產的全周期提供優質且可持續的積極成果。
我們在全球70多個國家擁有28,000名專業人才，年收入達30億歐元。在亞洲，通過將知名品牌公司包括威寧謝、克力思、安誠、新珀捷、SENES整合到一起，我們的項目和成本管理實力在亞洲業務市場上已經達到一流水平。我們的5,000名不同專業的員工竭誠為客戶解決當前面臨的諸多挑戰。我們還與聯合國人居署合作，用我們的專業知識與技能協助改善全球快速發展中的城市的生活質量。www.arcadis.com